How to write Governmental Letters in Nepal? टिप्पणी लेखन् / पत्र लेखन

सरकारी पत्र लेखन अन्तर्गत टिप्पणी लेखन् तथा पत्र लेखनहरु पर्दछन् । यि पत्रहरुलाई केहि उदाहरणहरु मार्फत बुझ्न सकिन्छः

Government agencies and organizations for official purposes. These documents serve various functions, including conveying information, making official announcements, issuing directives, and facilitating communication between different levels of government or departments. Here’s a brief overview of governmental letters and memos:

1. Governmental Letters:
   • Purpose: Governmental letters are formal written communications used for official correspondence between government officials, agencies, and external entities.
   • Content: They may include official announcements, responses to inquiries, requests for information, and other matters of significance.
   • Format: Typically, governmental letters follow a formal format with official letterhead, date, salutation, body of the letter, closing, and signature. The language used is professional and precise.
2. Governmental Memos (Memoranda):
   • Purpose: Governmental memos are internal documents used for communication within a government agency or organization.
   • Content: Memos convey information, directives, policy updates, meeting summaries, or any other internal communication that requires documentation.
   • Format: Governmental memos typically include a heading with the memorandum title, date, to/from/subject lines, and the body of the memo. They are often less formal than letters but still maintain a professional tone.

Key Points:

• Both letters and memos play crucial roles in facilitating communication within and between government entities.
• They help maintain a record of official communications, ensuring transparency and accountability.
• The format and tone of these documents are tailored to the formality and nature of the communication.

In both cases, clear and concise communication is essential, and adherence to established protocols and formats helps maintain professionalism in governmental correspondence.

In which case Memo writing does?

Memo writing in government sectors occurs in various situations to facilitate internal communication and document important information. Here are common cases where memos are often used within government organizations:

1. Policy Updates:
   • Memos are used to communicate changes in policies, procedures, or regulations within the government agency. This ensures that all employees are aware of the updates.
2. Meeting Summaries:
   • After meetings, especially those involving high-level officials or decision-making bodies, memos can be written to summarize key points, decisions made, and action items assigned.
3. Information Dissemination:
   • Memos are employed to distribute important information, such as announcements, upcoming events, or updates on ongoing projects, to all relevant personnel within the organization.
4. Directive Communication:
   • Government officials use memos to issue directives or instructions to specific departments or individuals. This helps in conveying clear and concise orders.
5. Internal Reports:
   • Memos are often used to share internal reports, progress updates, or statistical information within the organization. This can include budget reports, performance reviews, and other relevant data.
6. Request for Information:
   • When one department requires information from another department, a memo may be sent to request the necessary data or details.
7. Inter-Departmental Coordination:
   • Memos facilitate coordination between different departments or units within a government organization. They can be used to convey information, coordinate activities, or address issues that involve multiple units.
8. Employee Communications:
   • Memos may be used to communicate with employees regarding matters such as changes in work schedules, holidays, training opportunities, or other internal affairs.
9. Acknowledgment of Achievements or Milestones:
   • Memos can be written to recognize and acknowledge the achievements of individuals or departments within the organization, fostering a positive and motivating work environment.
10. Emergency or Crisis Communication:
    • In the event of emergencies, crises, or unexpected situations, memos may be used to quickly disseminate information, provide guidance, and coordinate response efforts.

पत्र लेखनको उदाहरण देहाय बमोजिम बुझ्न सकिन्छः

प्रश्न नं. १ कुनै विषयको कानूनी राय लिन जिल्ला सरकारी कार्यालयमा पत्राचार गर्नुहोस् ।

प.सं.- 2080/81 मुद्दा                                                               मितिः 2080/09/02

च.नं.-  312                                                             

विषयः कर्मचारी मनोनयन सम्बन्धमा ।

श्री जिल्ला सरकारी वकिल कार्यालय,

राजविराज, सप्तरी ।

            प्रस्तुत विषयमा जिल्ला प्रशासन कार्यालय, सप्तरीको पत्र जाहेरीले बादी नेपाल सरकार र प्रतिवादी छिन्नमस्ता अस्पताल लिमिटेडका अध्यक्ष मुसहरु यादव समेत भएको यस कार्यालयमा दर्ता भएको कालो बजार शिर्षक मुद्धामा हाल निज मुसहरु यादव तारेखमा रहि आएकोमा अब उप्रान्त निजको हकमा संस्थाले, संचालक समितिले तोकेको प्रतिनिधि तारेखमा बसेर मुद्दा पुर्पक्ष गर्ने सुविधा उपलब्ध गराई पाउँ भनि यस कार्यालयमा निवेदन माग गरेको सन्दर्भमा निजका हकमा निवेदन माग बमोजिमको प्रतिनिधि तारेखमा रहने गरि मुद्दा पुर्पक्ष गर्न मिल्ने वा नमिल्ने भन्ने विषयमा तँहा कार्यालयको कानूनी राय उपलब्ध गराईदिनुहुन निज निवेदकले यस कार्यालयमा पेश गरेको निवेदनको छायाँ प्रति यसै पत्रसाथ संलग्न राखी तहाँ कार्यालयमा पठाइएको व्यहोरा अनुरोध गर्दछु ।

शाखा अधिकृत

सरकारी टिप्पणी लेखन् का उदाहरण स्वरुप देहाय बमोजिम बुझ्न सकिन्छः

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प्रश्न नं. २ अष्ट्रेलियन सरकारको “Australian Award Scholarship, Fellowships, 2024”, २ वर्षे अध्ययन कार्यक्रम अन्तर्गत खुला रुपमा अह्वान गरिएको आवेदन मार्फत आवश्यक योग्यताको परिक्षामा सफल भएका ५ जना (काल्पनिक नामहरु राख्ने) कर्मचारीहरुको मनोनय स्वीकृत गर्ने सम्बन्धमा संघीय मामिला तथा सामान्य प्रशासन मन्त्रालयको जनशक्ति योजना तथा विकास शाखाले उठान गर्ने टिप्पणीको खाका तयार गर्नुहोस् ।

विषयः कर्मचारी मनोनयन सम्बन्धमा ।

(टिप्पणी तथा आदेश)

श्रीमान्

अष्ट्रेलियन सरकारको “Australian Award Scholarship, Fellowships, 2024”, २ वर्षे अध्ययन कार्यक्रम अन्तर्गत खुला रुपमा अह्ववान गरिएको आवेदन मार्फत योग्यताको आधारमा सफल भएका देहाय बमोजिमका ५ जना कर्मचारीहरुबाट मनोनयन स्वीकृत सम्बन्धमा निवेदन प्राप्त भएको छ ।

उपरोक्त सम्बन्धमा कर्मचारीहरुको अध्ययन विदाको मनोनयन सम्बन्धमा निजामती सेवा ऐनऽ 2049 को दफा 40 ‘ख’ को उपदफा (३) बमोजिम गठित समितिबाट मनोनयन भई आएको छ । सो सुविधाबाट कर्मचारीले दफा ४०(ग) बमोजिमको सेवा गर्नुपर्ने गरी दफा ४०(घ) बमोजिमको कबुलियतनामा समेत गर्नुभएको छ । यसरी माथि उल्लेखित कर्मचारीहरुको सेवा अवधि ३ वर्ष पुरा भई सकेको, कुनै विभागिय कारवाहीमा नपरेको, कुनै कानूनले अयोग्य नठहर्याइएको साथै सुशासन (व्यवस्थापन तथा सञ्चालन) ऐन, २064 को दफा ११ (ट) बमोजिम नै मनोनयन गर्ने योग्य भएका र निजामती सेवाको सुदृढिकरणका लागि विज्ञताको समेत आवश्यकता पर्ने देखिएको ।

माथि उल्लीखित कर्मचारीहरुको निजामती सेवा नियमावली 2050 को नियम ६१ बमोजिम मनोनयन स्वीकृतिका लागि मनासिव देखि निर्णयार्थ यो टिप्पणी पेश गरेको छु ।

शाखा अधिकृत

नेपालमा सरकारी कर्मचारीहरुको सम्पुर्ण व्यवस्थापन संघीय मामिला तथा सामान्य प्रशासन मन्त्रालयले गर्दछ । साथै सार्वजनिक प्रशासनमा आवश्यक पर्ने पत्र पत्राचार तथा अन्य कुनै अपडेट भएमा यसै मन्त्रालय मार्फत जानकारी गराइन्छ ।